This checklist will help your focus group organiser make sure all the main tasks on the day have been covered.
Before the focus group
- Remind your team of the purpose of the conversation/reshare the conversation guide.
- Establish clear roles for anyone who will join (for example notetakers, observers etc.).
- Set up the room/ do a tech check: confirm that screen sharing, recording, etc. works.
- Double-check any links, files that participants will need have been shared.
- If working face-to-face, make sure you have hard copies of your conversation guide and demographic monitoring forms as well as any forms of reimbursement you may be using.
During the focus group
- Ensure you capture important information about who has attended through sign-in sheets, demographic monitoring forms etc.
- Remember your conversation guide is just that.
After the focus group
- Review how the conversation went and consider if the guide needs to be updated.
- Begin reviewing and analysing the feedback received, ready to support your decision making.
- If you promised the participant any follow-up communications, identify who will send them and when.